Key Features of Our Meeting Management System
1. Meeting Details
Manage all essential information about meetings, including date, time, location, and purpose. This
section serves as the backbone of your meeting management process, providing a holistic view of what
to expect from each assembly.
2. Pending Requests
Easily track pending requests from participants to ensure all voices are heard and acknowledged. Our
intuitive interface allows meeting organizers to efficiently manage these requests, fostering an
inclusive environment.
3. Request Feedbacks
Encourage a culture of feedback by allowing participants to provide their impressions on pending
requests. Collecting this feedback ensures that decisions are made based on collective input.
4. Deferred Requests
Address any requests that cannot be accommodated in the current meeting cycle. Our app allows you to
archive these requests for future consideration, ensuring that nothing falls through the cracks.
5. Agenda
Craft a detailed agenda for each meeting, outlining the topics to be discussed. Our template ensures
that all critical points are covered and that participants are adequately prepared.
6. Confidentiality and Conflict of Interest
We prioritize your confidentiality and integrity. Our system incorporates mechanisms to document and
manage conflicts of interest while protecting sensitive information, ensuring compliance with legal
and ethical standards.
7. Agenda Feedbacks
Gather constructive feedback on the agenda items from participants before the meeting occurs. This
feature enhances the quality of discussions, as participants can share their insights and
suggestions in advance.
8. Meeting Participants
Maintain a comprehensive list of participants, roles, and responsibilities. Clear identification of
attendees helps streamline communication and ensures accountability.
9. Proxy
Allow for the designation of proxies, enabling other attendees to voice concerns or votes on behalf
of absent participants. This feature ensures that every viewpoint is represented in decision-making
processes.
10. Proposed Resolutions
Document proposed resolutions for discussion and voting during the meeting. This organized approach
enables participants to understand each resolution's implications fully.
11. Voting
Facilitate a secure and efficient voting process, allowing participants to express their opinions
anonymously and transparently. Multiple voting mechanisms cater to various decision-making models,
ensuring flexibility.
12. Voting Result
Immediate access to voting results is provided, promoting transparency and trust among participants.
Detailed analytics can help to evaluate the decision-making process.
13. Draft Minutes
Once the votes are tallied, minutes of the meeting are documented clearly, outlining the discussions
made during the meeting. This clarity ensures that all stakeholders are on the same page moving
forward.
14. Publish Meeting
Finalize and publish minutes of the meeting and updates concerning resolutions. The ability to share
this information with participants strengthens communication and accountability.
15. Minutes / Feedbacks
Record detailed minutes during the meeting, along with feedback on discussions. Our system captures
everything in real-time, ensuring accuracy and completeness.
16. Resolutions / Feedbacks
Collect, manage, and review feedback on circulated resolutions. This system gives participants
another opportunity to voice their opinions post-meeting, reinforcing a culture of inclusiveness.
17. Signatures
Provide a secure digital signature capability, allowing for authentication and agreement from all
relevant parties. This feature minimizes administrative burden and speeds up the process of
finalizing resolutions.
18. Release Conclave Action
Effectively manage the dissemination of decisions and actions after a conclave through structured
communication strategies. Ensure all participants receive the necessary information in a timely
manner.
19. Action Items
Our app allows you to clearly define and manage action items that arise during meetings. Each action
item can be assigned to specific participants, ensuring accountability and trackability until
completion. This feature enhances productivity by ensuring that tasks are not overlooked and are
followed up on promptly. Furthermore, we offer a *separate free platform* specifically designed for
the effective management of these action items, seamlessly linked to your main app for convenient
access.
20. Mechanism for Objections and Observations
Encourage open dialogue by providing a mechanism for participants to raise objections and share
observations regarding proposals, resolutions, and meeting items. This feature fosters a culture of
transparency and inclusivity, allowing everyone to voice their opinions and concerns without fear of
repercussions.
21. Real-Time Notifications
Our application facilitates real-time notifications to all committee members about important
developments, decisions, and action items. Participants receive alerts on pending requests, changes
in meeting agendas, and results of voting, ensuring they are always informed and engaged. This
immediacy empowers members to stay connected, providing a more efficient collaborative environment.
22. Key Performance Indicators (KPIs)
To enhance accountability and performance tracking,
our platform includes a comprehensive KPI system for different stakeholders:
-
Meeting Members: Track discussions, participation rates, and
overall engagement during meetings.
-
Management: Evaluate decision-making effectiveness and adherence to
strategic goals.
-
Meeting Secretary: Monitor task completion rates and accuracy in
minutes and resolutions documentation.
-
External Advisors: Assess engagement levels and feedback
contributions, ensuring they align with organizational objectives.
Encourage open dialogue by providing a mechanism for participants to raise objections and share
observations regarding proposals, resolutions, and meeting items. This feature fosters a culture of
transparency and inclusivity, allowing everyone to voice their opinions and concerns without fear of
repercussions.
23. Integrated Video Conferencing
Our platform includes a built-in video conferencing capability
, ensuring seamless communication
among participants regardless of location. In addition to our proprietary solution, our
application
is fully compatible with all leading virtual video
conferencing
apps, allowing users to join
meetings through their preferred platforms. This flexibility promotes inclusivity and ensures
that
all stakeholders can participate effectively.
Core Features of Circulated Resolutions Management
Our application seamlessly integrates the process
of
managing circulated resolutions, providing functionality to streamline the decision-making process
through the following features:
1. Resolution Details
View and manage all aspects of circulated resolutions. Our system organizes and simplifies access to
the necessary information for stakeholders.
2. Proposed Resolutions
Track and revisit all proposed resolutions with ease, ensuring clarity in discussions.
3. Voting
Facilitate secure voting on circulated resolutions, empowering stakeholders to voice their opinions
without fear of retribution.
4. Voting Result
Instant access to voting results promotes accountability and transparency, confirming the collective
decision-making process.
5. Final Resolutions
Documentation of final resolutions provides a reference for future dealings and ensures everyone is
aligned.
6. Signatures
Secure digital signatures guarantee authenticity and agreement, expediting the approval process for
resolutions.
7. Release Conclave Action
Effortlessly disseminate resolutions, ensuring stakeholders remain informed and engaged.
Robust Role and Permission Management
With 200 customizable roles and permissions, our
application provides unparalleled oversight of user authority. This detailed role management system
allows administrators to ensure that sensitive tasks and data are accessible only to authorized
personnel, enhancing security and compliance with regulatory standards.
1. Tailored User Access
Create specific roles based on an organization’s hierarchy and needs, ensuring that users only have
access to the functions necessary for their responsibilities.
2. Audit Trails
Our system includes comprehensive logging of user actions to track changes and ensure
accountability, significantly reducing the risk of unauthorized access or data breaches.
3. Enhanced Security Protocols
Security is at the heart of our design. Our application employs state-of-the-art encryption and
secure access protocols to safeguard your meeting data, resolutions, and sensitive information.
The Best Meeting and Resolution Management Web App
Our web app stands as the premier choice for organizations seeking a comprehensive, secure, and
user-friendly solution for managing meetings, circulated resolutions, and notifications. Featuring
robust functionalities like real-time updates, action item tracking, KPI monitoring, integrated video
conferencing, and high-security standards, we are committed to enhancing your organization’s efficiency
and decision-making processes.
Experience the transformative power of our software and elevate your organizational governance to new
heights. From leadership to everyday participants, everyone can benefit from this meticulously designed
tool. Make the best choice for your organization and empower your team with a platform they can rely
on—your success is our mission!
