Remarkable Features
MINI VIEW & PICTURE-IN-PICTURE
Our web app introduces innovative Mini View and Picture-in-Picture (PiP) features to transform online meetings.
- Mini View offers a compact, resizable window to keep meetings visible while users multitask. Key benefits include enhanced productivity, customizable layouts, and seamless engagement without losing focus on essential discussions.
- Picture-in-Picture detaches the meeting feed into a floating window for streamlined navigation. Users can prioritize their workflow, interact with other applications, and transition effortlessly back to the full meeting interface.
These features empower professionals to multitask efficiently, maintain engagement, and personalize their virtual workspace, setting a new standard for online collaboration and productivity.
FaceCom: Connecting & Communicating in Real-Time
Overview :
FaceCom is an integrated communication tool within the app designed to streamline collaboration, discussion, and engagement board meetings. Similar to social media platforms, FaceCom fosters real-time communication among members, allowing them to stay connected and share important updates, ideas, and feedback instantly.
Key Features:
- Private & Group Discussions: Initiate private chats with specific members or create group chats for larger discussions. This allows for focused conversations or brainstorming sessions depending on the context.
- Media Sharing: Easily share documents, images, and links directly within conversations to provide context or support discussions. This feature ensures that all necessary resources are at the fingertips of the participants.
- Threaded Conversations: Keep conversations organized with threaded replies. This enables easy tracking of discussions, avoiding confusion, and making sure that all topics are clearly addressed.
- Notifications & Alerts: Receive notifications for new messages or @mentions, so you never miss important updates or action items.
Benefits:
- Improved Collaboration: Facilitates seamless communication, reducing the need for back-and-forth emails and ensuring all members are on the same page.
- Increased Engagement: Members can participate in ongoing discussions, even after the meeting is over, fostering a more dynamic exchange of ideas.
- Threaded Conversations: Keep conversations organized with threaded replies. This enables easy tracking of discussions, avoiding confusion, and making sure that all topics are clearly addressed.
- Transparency & Record Keeping: With a searchable message history, FaceCom offers a transparent log of all interactions, ensuring accountability and providing an easy reference for future meetings.
White Paper Creation: Simplifying Complex Topics for Strategic Decisions
Overview :
The White Paper Creation tool allows members and teams to create, collaborate, and finalize detailed documents that present research, proposals, or strategic insights. White papers are essential for communicating complex ideas in a clear and structured format, making them ideal for decision-making processes and reporting.
Key Features:
- Collaborative Editing: Invite multiple board members or team members to collaborate on the white paper in real-time. Edits, comments, and suggestions are visible to all users, making teamwork easy and efficient.
- Review & Feedback System: Add a feedback loop where members can leave comments, mark sections for review, or suggest changes before the final document is published. This ensures that all relevant stakeholders contribute to the final content.
Benefits:
- Clear & Structured Communication: White papers provide a formal platform for communicating complex ideas, strategic plans, and research, ensuring clarity and focus.
- Efficient Collaboration: Multiple team members can work on a white paper simultaneously, which speeds up the document creation process and enhances the quality of the final product.
- Strategic Decision Support: A well-crafted white paper helps board members present critical insights and proposals clearly, supporting strategic decision-making.
QUORUM CONTROL
Our web app introduces the Member Monitoring feature to streamline virtual meeting dynamics by tracking attendance and ensuring quorum compliance for effective decision-making.
Key Features:
- Real-time Attendance Tracking: Monitors participant presence during meetings.
- Automated Quorum Calculation: Calculates quorum based on organizational rules.
- Threshold Notifications: Alerts admins if attendance drops below quorum.
- Pre-Meeting Verification: Confirms quorum before meetings begin.
- Comprehensive Reporting: Provides post-meeting insights on attendance and engagement.
Benefits:
- Enhanced Decision-Making: Validates decisions with quorum-compliant participation.
- Operational Efficiency: Prevents delays from insufficient attendance.
- Improved Accountability: Encourages active member participation.
- User-Friendly Interface: Simplifies administrative tasks with intuitive controls.
By ensuring quorum and fostering engagement, the Member Monitoring feature transforms meetings into productive and efficient sessions, elevating organizational collaboration and decision-making.
SECURE DOCUMENT MANAGEMENT
The internal document management feature in MyMeetings ensures the secure, efficient storage and retrieval of essential meeting documents.
Key Features:
- Comprehensive Archive: Stores all meeting records, such as minutes, resolutions, and action items, in an organized repository.
- Advanced Security: Employs encryption and strict access controls to protect sensitive data from unauthorized access.
- User Access Control: Assigns permissions to users based on roles, limiting access to relevant documents.
- Effortless Retrieval: Enables quick search and filtering for easy access to specific documents.
- Regulatory Compliance: Supports legal record-keeping requirements with a comprehensive archive for audits and compliance checks.
- Version Control: Tracks document changes to maintain a clear history of updates and amendments.
- Audit Trails: Logs all actions taken within the system, enhancing transparency and accountability.
- Workflow Integration: Links documents to relevant meetings, ensuring cohesive context and seamless accessibility.
Benefits:
- Enhances governance and accountability.
- Saves time with secure, intuitive document retrieval.
- Ensures regulatory compliance and audit readiness.
- Promotes transparency and informed decision-making.
The document management feature in MyMeetings is a secure, user-friendly solution for organizations to archive, manage, and retrieve meeting records. By integrating robust security, intuitive access, and workflow efficiency, it empowers organizations to streamline governance and strategic planning effectively.
QUORUM CONTROL
Our web app introduces the Member Monitoring feature to streamline virtual meeting dynamics by tracking attendance and ensuring quorum compliance for effective decision-making.
Key Features:
- User-Triggered Declarations: Participants discreetly declare potential conflicts related to agenda items or votes.
- Automatic Item Hiding: Conflicted items are hidden from the user’s view to prevent biased decision-making.
- Administrator Oversight: Admins are notified of declared conflicts while maintaining confidentiality.
- Documentation and Reporting: Conflict records are maintained for accountability and governance.
- Customizable Settings: Organizations can tailor the feature to align with specific policies.
Benefits:
- Ethical Decision-Making: Reinforces transparency and accountability in meetings.
- Integrity Protection: Safeguards participants and organizational reputation by minimizing bias.
- Focused Engagement: Enables participants to concentrate on relevant discussions.
- Governance Support: Empowers administrators to uphold compliance and ethical standards.
- Fostering Trust: Encourages open communication and collaboration among participants.
This feature ensures ethical governance, supports transparent decision-making, and strengthens trust within organizations, setting a new standard for online meeting integrity.
Admins have full control over creating meetings, managing requests, and overseeing feedback.
Admins can easily create meetings by selecting employees and filling out meeting details.
Admins can accept, reject, postpone requests, or request feedback from other users.
Admins can request feedback from employees and review the feedback before making decisions.
Admins can create agendas, prioritize accepted requests, share with employees, and finalize the agenda based on feedback.
On the meeting day, admins can start the meeting and follow the finalized agenda.
Users will receive notifications when invited to a meeting, requested for feedback, and when agendas are shared or confirmed.
Users can submit requests to the admin for review before the meeting.
When requested by the admin, users can provide feedback on specific requests.
Users can review agendas shared by the admin and provide feedback before the meeting.
Admins can create agendas, prioritize accepted requests, share with employees, and finalize the agenda based on feedback.
On the meeting day, admins can start the meeting and follow the finalized agenda.
